Bookstock Author FAQ
Event Overview
What is Bookstock?
Bookstock is Memphis Public Libraries’ premier free author festival, celebrating local talent alongside New York Times bestselling and nationally recognized authors featured as keynote speakers. The event includes engaging panel discussions, local author book signings and exhibits, diverse performances, live music, food trucks, and family-friendly activities. This year’s festival promises a vibrant blend of literary experiences and carnival-style fun for all ages.
When and where is Bookstock 2025?
- Date: Saturday, May 3, 2025
- Time: 11:00 a.m. – 3:00 p.m.
- Location: Benjamin L. Hooks Central Library, 3030 Poplar Avenue, Memphis, TN 38111
How many authors will participate?
A total of 60 Memphis-area authors will be joining the festival.
Author Information
What do authors need to know about setting up?
- Setup Time: Authors must set up their tables between 8:30 a.m. and 10:00 a.m. The event doors will open at 10:00 a.m. A group photo will be taken at 10:30 a.m., and the official proceedings will start at 11:00 a.m.
- Group Photo: A group photo will be taken at 10:30 a.m. in front of the Circulation Desk. Authors should bring a copy of their book for the photo.
- Location: All author tables will be set up on the Lobby Level of the Central Library.
- Requirements: Authors should stay at their tables until the event concludes at 3:00 p.m. Authors will receive a “Be Right Back” sign to place on their table whenever they need to step away briefly.
What will each author’s table include?
Authors will be provided with:
- A table with a white plastic tablecloth (you are welcome to bring your own tablecloth to decorate,) two chairs, and a colorful balloon
- A book stand for displaying books
- A stand displaying the author’s profile, bio, and book synopsis, based on the information submitted during registration (please leave the plastic stand when you leave so that we can use them for future events)
Are the tables a standard size?
The tables at Bookstock vary in size (the majority of them are 6×4 ft). We cannot guarantee specific dimensions. Authors should plan flexible displays that can accommodate different table sizes.
What if I have accessibility or electricity needs?
If you require an accessible table or a table that is close to an electrical outlet, please let Alexandra Farmer (alexandra.farmer@memphistn.gov) know as soon as possible so we can arrange accommodations. We will do our best to meet any special requirements.
Where can authors get help on the day of the event?
An Author Check-In Table and Help Desk will be located on the Lobby Level to assist with questions and provide supplies such as book stands and plastic sign holders.
How can authors get their books added to the library’s collection?
Please note that participation in Bookstock does not guarantee that your book will be added to our collection. Authors interested in having their books considered for circulation should contact Monique Williams, Collection Development Manager, at monique.williams1@memphistn.gov for more information. On the day of the event, we will not be able to assist authors with Collection Development questions.
What should I do if I need to cancel?
If you need to cancel, please notify us as soon as possible so we can offer your spot to another author on the waitlist. Email Alexandra Farmer at alexandra.farmer@memphistn.gov to cancel. If you cannot stay for the full duration of 11:00 a.m. to 3:00 p.m., please relinquish your spot to someone who can.
Selling Books and Promotion
Can authors sell their books at Bookstock?
Yes, authors are responsible for supplying and managing their own book sales. While we encourage active promotion to maximize sales, the library cannot guarantee any particular sales outcomes.
Previous Bookstock authors have utilized CashApp, Venmo, cash, or checks for transactions. However, we encourage you to choose the payment method that works best for you.
How do authors donate 10% of their proceeds to the Friends of the Library?
Your donation of 10% of book sales directly supports our libraries, helping sustain literary and educational programs for patrons of all ages. Donations can be made by cash or check (payable to Friends of the Library) at Second Editions Bookstore, or via PayPal at memfolacct@gmail.com.
How many books should I bring?
There is no set recommendation for the number of books to bring, as attendance and sales vary each year. We encourage you to be creative in your table setup to attract attention and promote your books.
Will the library provide sales assistance or a cash box?
No, authors are responsible for handling all sales transactions, including cash handling and payment methods.
How can authors help promote Bookstock 2025?
Authors can help promote the event by:
- Sharing details on social media
- Inviting friends, family, and followers to attend
- Distributing event flyers to local groups, book clubs, or community centers
Additional Details
Can authors decorate their tables?
Yes, authors are encouraged to decorate their tables with banners, flyers, colorful items, and other creative elements. Please see here for best practices for table decorating. If you require an electrical outlet, please notify Alexandra Farmer (alexandra.farmer@memphistn.gov) as soon as possible in advance so we can try to accommodate your request.
Will lunch be provided for authors?
Each author will receive one $15 lunch voucher for use at the food trucks outside the library. Authors’ guests will not be provided with a voucher. Room L-56, located on the first floor, will serve as the author break room, offering snacks, water, coffee, and other refreshments for authors and their assistants helping to manage their tables. Authors will receive a “Be Right Back” sign to place on their table whenever they need to step away briefly to use the restroom or visit the break room.
Can authors bring someone to assist them?
Yes, having a friend or family member to help manage your table is highly recommended.
Health and Safety
Are there COVID-19 safety protocols in place?
Mask-wearing is not required. Please be aware that this event draws large crowds, and participants attend at their own risk.
Contact Information
Who should authors contact if they have questions?
For any questions or concerns, please contact Alexandra Farmer at alexandra.farmer@memphistn.gov. Please keep in mind there are 60 authors participating, so responses may take some time.